Document accessibility for local government
Every public PDF, readable by everyone.
We fix the PDFs your agency posts every week, including agendas, minutes, budgets and forms, so people using screen readers, magnifiers and keyboards can read and complete them. Every file is fixed to WCAG 2.1 AA and PDF/UA and checked before delivery.
Order now- Title and language set
- Headings tagged H1 to H3
- Reading order checked
- Tables have header cells
- Form fields labeled
- Images have alt text
PDF/UA checks: passed
Federal deadline, large governments
Apr 26, 2027
Example of a check report. Your report lists your own files.
- $6 a pageStandard pages, priced up front
- 5 business daysTypical turnaround
- WCAG 2.1 AAPlus PDF/UA tagging
- 10 pages freeYour own document, no contract
Why Colorado agencies need this now
Colorado law
Already in effect
HB21-1110 requires state and local government entities to meet WCAG 2.1 AA. The grace period under HB24-1454 ended July 1, 2025.
Federal ADA Title II
April 26, 2027
The compliance date for governments serving 50,000 people or more. Smaller governments and special districts follow on April 26, 2028.
Where the work is
Posted PDFs
Agendas, minutes, budgets, permit forms and reports. Cities publish them every week, so the need repeats.
Dates as published by the U.S. Department of Justice's April 20, 2026 rule change. A lawsuit seeks to restore the original dates, so plan for the earlier side.
Published prices
Prices are per page and published up front. Most orders stay under $5,000, so a department can usually buy without a formal bid.
Free sample
$0
- A document you choose
- Fixed and tagged PDF
- One-page check report
Most documents
Standard pages
$6 a page
- Text, headings and lists
- Simple tables and images
- Title, language and reading order
Complex pages
$14 a page
- Fillable forms
- Nested tables and charts
- Scanned pages rebuilt as text
Meeting packets
$750 a month
- Agendas and minutes
- Up to 150 pages a month
- Month to month, cancel anytime
| Service | Price | Turnaround |
|---|---|---|
| Free sample: up to 10 pages of a document you choose | $0 | 3 business days |
| Standard pages: text, headings, simple tables, images | $6 a page | 5 business days |
| Complex pages: fillable forms, nested tables, charts, scanned pages | $14 a page | 5 business days |
| Meeting packets: agendas and minutes, up to 150 pages a month | $750 a month | 48 hours |
| Minimum order | $300 |
Minimum order $300. Example: a 500-page order of standard pages is $3,000.
See the difference
Sample
A town council agenda, before and after
Download both PDFs, read what a screen reader gets from each, press play to hear it, and see the check report we deliver with every file.
What changes
- Right reading order
- Real headings and tables
- Described images
- Title, language and PDF/UA identifier
How it works
Order online
Choose standard and complex pages on the order page, upload your PDFs (and Word or InDesign sources, if you have them) or share a link, and pay by card. We confirm the page count within one business day.
We fix them
Headings, reading order, alternative text, table headers, form labels, document title and language. Where you have the source file, we rebuild a clean tagged PDF from it.
We check them
Automated PDF/UA checks, plus a manual review of reading order, alt text and tables.
You get a report
Each file comes back with a one-page check report showing what was fixed.
About Clearfile Access
Clearfile Access makes public documents usable by everyone. We fix the PDFs that cities, counties and districts publish every week, including agendas, minutes, budgets and forms, so people using screen readers, magnifiers and keyboards can read and complete them.
Every file is fixed to WCAG 2.1 AA and PDF/UA and checked before it is delivered, with a short report showing what was fixed. Prices are per page and published, and any agency can start with a free 10-page sample.
AI tools help us do the work faster, and a person reviews and approves every file before it goes back to you.
Clearfile Access is a Lincoln & Main Services business, based in Denver, Colorado.
Request your free 10-page sample
Tell us about the document. We reply within one business day with where to send it.
Or email hello@clearfileaccess.com.